Student Affairs Office

Introduction

The Student Affairs Office at Northern University is dedicated to enhancing student development, well-being, and success through comprehensive support services and enriching campus experiences. Our office serves as a central hub for student support, providing guidance, resources, and programs that complement academic learning and foster personal growth. We are committed to creating a vibrant campus community where every student can thrive academically, socially, and personally.

Sr.	Activity	Venue / Date	Resource Person
1.	Workshop on Front End Technologies	Lab 1 / 12-12-2024	Muhammad Ali

Sr.	Event	Description	Date/Time/Venue
1.	Artistic Expression and Creativity Exhibition	Display of creative work by students	10-12-2024/Tuesday/9am to 1pm/Omer Sawar Block
2.	Overcoming Imposter Syndrome Workshop	Talkshow, seminar and students' performance (skit)	11-12-2024/Wednesday/11am to 1pm/Auditorium

Societies Rules & Regulations

1. Chairperson of a Society

a. The Chairperson serves as the team leader of a Society and its associated mentors.

b. The Chairperson acts as the primary point of contact with Student Affairs.

c. The Chairperson is responsible for all activities and events of their respective society.

The Chairperson must submit a finalized list of their Society's event dates to Student Affairs 20 days before the start of the Fall Semester.

d. Upon finalization of an event plan, the Chairperson must submit the Event Requisition to Student Affairs via email.

Student Affairs must receive the email at least 3 working days before the proposed event date.
Student Affairs will respond to the requisition via email within 3 working days.
Student Affairs will forward the email to the Registrar Office for approval or disapproval.
If an event is disapproved, the Chairperson may contact the Registrar Office, then the Pro-Rector for reconsideration.
Funds for approved events will be released only after official approval.
Each Chairperson must ensure their attendance in all Society meetings, activities, and events.
Manual entry fees or participation fees are strictly prohibited.
Entry or participation fees must be collected using official entry pass receipt books provided by Student Affairs.
Expense records without proper bills are strongly discouraged. In such cases, the Chairperson must provide detailed explanations to the Finance Committee.
Maintaining accurate records of entry pass receipt books is mandatory, and these must be submitted to the Northern University Finance Committee Chairperson along with closing sheets.

e. An individual may serve as Chairperson for only one society at any given time.

f. The Chairperson must compile a detailed report on each mentor's contributions to society events by the end of the academic year and submit it to Student Affairs via email.

Student Affairs will compile a KPI-based report identifying the top three societies.
Student Affairs, along with two additional observers and the Registrar Office, will present this report to the Pro-Rector at year-end for final determination of top societies.

g. Procedure for Changing Society Chairperson:

If two-thirds of society mentors vote for a change in Chairperson, voting may be conducted among society mentors.
A new Chairperson may be appointed if supported by a two-thirds majority of society mentors.
A representative from Student Affairs must be present during meetings concerning Chairperson appointment.
Society Chairperson changes are limited to once per year unless otherwise directed by Student Affairs, Registrar Office, or Pro-Rector Office.

2. Event Logistics and Procedures

a. Society Registration:

Chairpersons must ensure their Society's registration desk is operational during the first week of classes in both Fall and Spring semesters.
Chairpersons must document member details (NUN #, Name, Phone #, Semester #, Section) in an Excel sheet and submit it to Student Affairs via email by the end of the sixth week of each semester.

b. The Social Media Manager will distribute Northern University's Brand Guidelines to Society Chairpersons via email.

c. Societies requiring design assistance should contact the Social Media Manager.

Design requests must be submitted at least 4 working days before the required deadline.

d. Banner Design:

Finalized banner designs must be submitted to Student Affairs at least 4 working days before the event for printing.
Student Affairs will forward designs to printers after Social Media Manager approval.
If design modifications are required, Student Affairs will contact the Society Chairperson.

e. Photography and Videography:

Student Affairs will designate personnel for event photography and videography.
Designated personnel will submit all media to Student Affairs for archiving in Google Drive.
Chairpersons may request event media from Student Affairs.
Media content will not be distributed directly to students.
Chairpersons should not request media directly from photography personnel.

3. Student Involvement in Societies

a. Students may join multiple societies starting from their first semester.

Membership forms are available at Reception or from the respective Society Chairperson.

b. Students may participate in events organized by any society.

c. Students may serve on the Executive Committee of only one society at a time.

Executive Committee positions include: President, Vice President, and Secretary.
The Society Chairperson may redefine Executive Committee roles as needed.
Society Chairpersons must ensure event organizer cards are available in the Administration Office during events.

4. Prohibited and Banned Activities

The Pro-Rector or Registrar Office may cancel or ban any event without justification.
Events with political themes or extremist religious content are strictly prohibited.
Activities promoting negative sentiments toward any religion, culture, or creating conflict are strictly banned.
Elections or voting for "Mr. Northern University" and "Mrs. Northern University" are temporarily suspended.

General Guidelines

All societies must be registered with the Student Affairs Office.
Each society must have a faculty advisor approved by the university administration.
Society activities must not conflict with academic schedules and priorities.
All events require Student Affairs Office approval at least two weeks in advance.
Societies must maintain accurate financial records and submit annual reports.
Membership is open to all registered Northern University students.
Societies must promote inclusivity, diversity, and respect for all members.
Fundraising activities require prior approval from Student Affairs.
Societies must adhere to Northern University's code of conduct and ethical standards.
Regular meetings and activity records must be maintained and submitted as required.

Our Team

Student Affairs Leadership

Name	Position	Responsibilities	Contact
Mr. Naveed Ahmed	Assistant Director, Student Affairs	Overseeing all student services and activities, leadership development, student engagement	naveed@northern.edu.pk

Mr. Naveed Ahmed

Assistant Director, Student Affairs

naveed@northern.edu.pk

0314-9998392

Introduction

As the Assistant Director of Student Affairs at Northern University, I am committed to supporting the academic, personal, and professional growth of our students. My role focuses on creating a vibrant and inclusive campus environment by coordinating student activities, facilitating communication between students and university departments, and ensuring that students receive the guidance they need throughout their academic journey.

I work closely with student societies, faculty mentors, and administrative teams to organize events, encourage student engagement, and promote leadership development. My goal is to provide every student with opportunities to explore their potential, participate in meaningful campus experiences, and feel supported throughout their time at Northern University.

With a passion for student development and community building, I strive to create a campus atmosphere where every student feels valued, heard, and empowered to achieve their full potential. Whether it's through academic support, extracurricular activities, or personal guidance, I am dedicated to making Northern University a home away from home for all our students.

Contact Information

Office Location:
Student Affairs Building, Ground Floor
Northern University Campus
Wattar Wali, Ziarat Kaka Sahib Road
Nowshera, Khyber Pakhtunkhwa

Phone:
0314-9998392, 616001, 616002, 616003

Email:
studentaffairs@northern.edu.pk

Office Hours:
Monday-Friday: 8:00 AM - 6:00 PM
Saturday: 9:00 AM - 1:00 PM

Find Us On Campus

The Student Affairs Office is conveniently located in the Student Affairs Building on the ground floor, easily accessible from the main university entrance. Our office serves as a central hub for all student-related services and support.

How to Reach Us:

From Main Gate: Enter through the main gate and proceed straight to the Student Affairs Building
From Academic Blocks: Take the central walkway towards the administration area
Public Transport: Accessible via local transport routes serving the Nowshera area

Need Immediate Assistance?

For urgent matters or immediate assistance, students can visit our office during regular hours or contact us via phone or email. We are committed to responding to all inquiries within 24 hours during weekdays.

Emergency Contact: For after-hours emergencies related to student welfare, please contact the university security office at +92-923-616010.

Introduction

Mission & Vision

Mission

Vision

Our Vibrant Societies

Adventure Society

AI Society

Cultural Society

Debating Society

Drama Society

Environmental & Health Society

Mathematical Society

Programming & Database Society

Student Welfare Society

Web Society

Women Empowerment Society

Adventure Society

Introduction

Vision

Mission

Events

Executive Body

AI Society

Introduction

Vision

Mission

Executive Body

Cultural Society

Introduction

Vision

Mission

Executive Body

Debating Society

Introduction

Vision

Mission

Executive Body

Drama Society

Introduction

Vision

Mission

Events Organized

Executive Body

Environmental & Health Society

Introduction

Vision

Mission

Events and Initiatives

Why Join EHS?

Message from the Chairperson

Executive Body

Mathematical Society

Introduction

Vision

Mission

Events Organized

Executive Body

Programming & Database Society

Introduction

Vision

Mission

Executive Body

Student Welfare Society

Introduction

Vision

Mission

Key Initiatives

Executive Body

Web Society

Introduction

Vision

Mission

Activity List

Executive Body

Women Empowerment Society

Introduction

Vision

Mission

Events for Students Week